Choosing the Right Printer For Your Business
Running a business is never easy, and choosing the right printers and other pieces of equipment can be quite a challenging decision. There are so many different types of printers on the market, and literally dozens of brand names. With each one claiming to be the absolute best it can be difficult to determine which printers will truly suit the needs of the business.
Every type of printer has its own unique benefits and drawbacks, and no one printing solution will be right for every business. It is important for every business owner to evaluate the printing needs of his or her operation in order to determine which mix of printers will bring the most efficiency for the least possible cost.
Color Laser Printers
Color laser printers are able to provide the same great quality as traditional black and white laser printers, with the vibrancy of color printing. Businesses that do a lot of paper presentations may want to look at purchasing a color laser printer for these important jobs. There are many fine brands of color laser printers on the market today, and the good news is that the prices of these units has fallen significantly.
Even though a color laser printer can be a valuable addition to any office, if not used properly it can be an expensive one as well. The cost of consumables like color toner and fuser cartridges is perhaps the most significant drawback of these units, and many businesses restrict access to their color printers for just this reason. It is important for any business owner contemplating the purchase of a color laser printer to look not only at the purchase price but the cost of toner cartridges as well.
Black and White Laser Printers
Black and white laser printers offer many of the same benefits as the color variety, with a lower overall operating cost. Although they lack the ability to print in color, traditional black and white laser printers produce an excellent output at a reasonable cost. And just like color laser printers, the purchase price of brand name laser printers has fallen significantly since these powerful office machines first came on the scene.
As with color laser printers, the most significant cost of laser printers is likely to be the cost of replacement toner. The prices of toner for laser printers can vary quite a bit, so it is always a good idea to price the consumables before making a final purchase decision. Some brands of laser printers can use any brand of toner, including less expensive generic varieties, while others can use only brand name toner. It is important to consider the overall cost of ownership, and not just the initial purchase price, when shopping for any type of laser printer.
It is also important for business owners to look for laser printers that can instantly be attached to an existing network of computers, servers and printers. Some laser printers will come with a network card already installed, while others may require the purchase of an aftermarket card. If the printer is to be used by more than one employee it will need to be network capable, and it is important for business owners to ask about the network status of any printer they are considering.
Some newer models of printers also come equipped with integrated wireless technology, and those businesses with a wireless network in place may want to look for this convenient feature. When shopping for a wireless capable color or black and white laser printer it is important to ensure that all pieces of the network, including the new printers, will be compatible with one another. Shopping carefully and thoroughly is the best way to get the most value for a limited printing budget.
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